Friends of Morston Church
Registered charity number 1099831

MINUTES OF THE 16th ANNUAL GENERAL MEETING of THE
FRIENDS OF MORSTON CHURCH
HELD AT THE VILLAGE HALL, QUAY LANE, MORSTON
ON SAT 23rd JUNE 2018 AT 6.30 pm


Committee Present
Dr. Peter Tibbetts, Chairman
Mrs. Carole Bean, Deputy-Chairman
Mr. Rob Metcalfe, Treasurer
Mrs. Sandra Morris,
Dr. Antonia Hardcastle
Mr. Joc Wingfield

‘Friends’ and Members Present
Mrs. G. Bullard
Mrs. V. Wilson
Mrs. G. Kay
Mrs. M. Athill
Mr R. Longley
Rev. I. Whittle

1.Apologies. These were received from: Committee Member Mrs S. Harrison and also from Mr & Mrs D. Carnwath, Mrs. J. Tibbetts, Mrs. H. Todd, Mr & Mrs D. Pell, Mrs. Ann Wootten, Mrs Sara Wingfield and Mr Sam Bullard.

2.Minutes of 15th AGM. Held at Morston Village Hall on Saturday 17th June 2017 at 6.30 pm. Proposed as correct by Dr Tibbetts, seconded by Mr Metcalfe, they were unanimously approved and were signed by the Chairman as a True Record.

3.Matters Arising.  The Chairman announced that the PCC had again proposed Mr Wingfield as their representative on the FMC Committee. Approved unanimously.

4.Annual Appointments/Reappointments.  Mr Joc Wingfield proposed the re-election of Dr Peter Tibbetts, Mrs. Carole Bean, Dr. Antonia Hardcastle and Mrs Susy Harrison to the Committee. This was seconded by Mr Rob Metcalfe. (Mr Rob Metcalfe and Mrs. Sandra Morris were re-elected and elected, respectively, in 2017). The appointments were approved unanimously.

5.Committee vote for Chairman and Secretary. Dr Tibbetts was nominated for the combined position of Chairman and Secretary. This was proposed by Mr Joc Wingfield and seconded by Dr Antonia Hardcastle. The appointment was approved unanimously.

6.Committee vote for Deputy-Chairman and Treasurer. The Chairman proposed Mrs Carole Bean to be re-elected as Deputy-Chairman (seconded by Mr Joc Wingfield) and Mr Rob Metcalfe to be re-elected as Treasurer (seconded by Mr Joc Wingfield). The appointments were approved unanimously.

7.Treasurer’s Report. (FY 2017-2018). Mr Metcalfe presented the accounts and stated that the FMC’s income was slightly lower than last year.  This was due largely to a decrease in the ‘Friends’ subscriptions. The usual expenditure was similar to last year, but with a slight increase in the Book Sale costs due to advertising and new bannering. The balance of income over expenditure was therefore down  by about £1,000 at just over £16,500. The balance in the Current Account is, consequently, up to just over £95,500.

The treasurer pointed out that we had received the first tranche of contributions (nearly £200) from ‘EasyFundraising.com’, which are paid into our account quarterly in arrears.

8.Chairman’s Report (including the Architectural Adviser’s Report). The Chairman read out the Architectural Adviser’s report. This stated that a recent meeting had been held with the architect, the contractor and the bat expert. Before work starts, it needs to be determined whether the bats in the church are part of a maternity roost. If this is not the case then the roof can start to be dismantled in late summer, but may be delayed if a maternity roost is present. Whatever happens the drainage work and probably the new path (from the Langham road) will be started in mid-July. It is hoped that we have sufficient funds for the following:

overhauling rainwater goods
relaying the drains
treatment of timberwork of the chancel roof
releading the chancel roof
releading the South aisle roof

The altar will be moved to the nave so that services can be conducted while work is carried out on the chancel.

The Chairman thanked Mr David Carnwath for his report.  The Chairman also thanked all of the committee for their hard workat events throughout the year and, in particular, Joc Wingfield for continuing to organise both the Quiz night and the Shovell Dinner. He congratulated the many helpers at the spectacularly good Book Sale, which raised just over £14,200. In particular, he thanked Sue Smith, who gave up the best part of two weeks to help and Lady Jane Barson and once again, sent a special “Thank you” to the many helpers at the Book Sale and particularly to Lady Jane and Tony Barson, who, despite having experienced the event last year, volunteered once again to be the mainstay of the catering department! The food and drink did incredibly well, raising £2395 for the cause. The plant sale raised over £400 and the Chairman thanked Susy Harrison, Sara Wingfield and Mally Bullard for organising this and manning the stall and Margaret Smith for producing so many plants.  The Chairman thanked Rob and Sally Metcalfe for allowing us, once again, to use Morston Barn and for all their time and effort that they put in all year round in collecting, sorting and pricing books.

The Chairman also noted that no new ‘Friends’ had been recruited in the past year. Although this was discussed at last year’s AGM, there has been no action on this front. It is hoped that some work will be done this year to rectify this.

9. 2018-2019 Special Events.  Mr Wingfield has organised the 2018 Shovell Dinner for Sat 13th October (Dr Simon Harris on “Admiral Sir Cloudesley Shovell”). Tickets at £40.00.
The 2019 Quiz was agreed to be on Sat 2nd Feb.
The 2019 Shovell Dinner will be on Sat. 12th October 2019.
Mr Metcalfe announced that the Book Sale would be on 4th – 6th May 2019.
Mrs Sandra Morris will be organising an “Impromptu Shakespeare” evening (possibly in Gill Kay’s walled garden) in late July 2019 (exact date to be confirmed).
The 2019 AGM will be on Saturday 22nd June.

10.Fundraising. The Chairman stated that the new on-line fundraising scheme “Easy Fundraising” had been successful, but was still in its early stages. 15 people have signed up to contribute to the ‘Friends’ through “Easy Fundraising”, but we hope to increase this number by promoting the scheme at our events. The scheme has currently raised £326.35 for the ‘Friends’ since we started in September 2017.

11.Governance.  General Data Protection Regulations (GDPR).  The Chairman introduced the topic and Rob Metcalfe explained that we believe that we can cover this on a ‘Legitimate Interest’ basis. People who have joined the Friends of Morston Church have done so because they are specifically interested in the maintenance of All Saints Church and those who have attended ‘Friends’ events are interested in those events. Therefore, as a small charity using data only to contact members and supporters, we are not required to register with the Information Commissioner's Office. We do, however, have a privacy and data policy, a link to which will be posted on our web site. In the next January letter the ‘Friends’ will be asked to let us know if they would like their data to be removed from our files

12.AOB.  None







Peter Tibbetts14th August 2018
Chairman




MINUTES OF THE 15th ANNUAL GENERAL MEETING
of THE FRIENDS OF MORSTON CHURCH
HELD AT THE VILLAGE HALL, QUAY LANE, MORSTON
ON SAT 17th JUNE 2017 AT 6.30 pm


Committee Present
Dr. Peter Tibbetts, Chairman
Mrs. Carole Bean, Deputy-Chairman
Mr. Rob Metcalfe, Treasurer
Mrs. Mally Bullard,
Dr. Antonia Hardcastle
Mr. Joc Wingfield

‘Friends’ and Members Present
Mrs. S. Morris
Sir Robert ffolkes
Mrs. V. Wilson
Mrs. H. Todd
Mrs. J. Tibbetts
Mrs. M. Athill


1.Apologies. These were received from: Committee Member Mrs S. Harrison; and also from Mr and Mrs D. Carnwath, Mrs. G. Kay, Ms E. Lloyd-Jones, Mrs. T. Gibson, Dr and Mrs A. Torrance, Mr and Mrs D. Pell and Mrs. Ann Wootten.

2.Minutes of 14th AGM. Held at Morston Village Hall on Saturday 25th June 2016 at 6.30 pm. Proposed as correct by Dr Tibbetts, seconded by Mr Metcalfe, they were unanimously approved and were signed by the Chairman as a True Record.

3.Matters Arising.  The Chairman announced that the PCC had again proposed Mr Wingfield as their representative on the FMC Committee. Approved unanimously.

4.Annual Appointments/Reappointments.  Mr Joc Wingfield proposed the re-election of Mr Rob Metcalfe to the Committee. This was seconded by Dr Peter Tibbetts. (Mrs Carole Bean, Dr Antonia Hardcastle, Mrs Susy Harrison and Dr Peter Tibbetts were re-elected in 2016). The appointment was approved unanimously.

5.Appointment of New Committee Member.  Dr Peter Tibbetts proposed the appointment of Mrs Sandra Morris to the committee to replace Mrs Mally Bullard, who is standing down having served on the committee since the foundation of the ‘Friends’ in 2003. This was seconded by Mr Rob Metcalfe and approved unanimously by the committee. A vote of thanks for Mrs Mally Bullard was proposed by Mr Joc Wingfield and unanimously supported by the committee.

6.Committee vote for Chairman and Secretary. Dr Tibbetts was nominated for the combined position of Chairman and Secretary. This was proposed by Mr Rob Metcalfe and seconded by Dr Antonia Hardcastle. The appointment was approved unanimously.

7.Committee vote for Deputy-Chairman and Treasurer. The Chairman proposed Mrs Carole Bean to be re-elected as Deputy-Chairman (seconded by Mr Joc Wingfield) and Mr Rob Metcalfe to be re-elected as Treasurer (seconded by Mrs Carole Bean). The appointments were approved unanimously.

8.Treasurer’s Report. (FY 2016-2017). Mr Metcalfe presented the accounts and stated that the FMC’s income was up more than £5500 on last year.  This was due largely to the increased takings at the 2016 Book Sale. The usual expenditure was similar to last year, but with a slight increase in the Book Sale costs due to advertising and new bannering. The balance of income over expenditure was therefore up by £5,000 at just over £17,600. The balance in the Current Account is, consequently, up to just under £79,000.

Mr Metcalfe also pointed out that the income from ‘Friends’ subscriptions has been static for several years now and suggested that we have a promotional drive to recruit new members. It was suggested that we promote the ‘Friends of Morston Church’ more at our events and have a more prominent presence in the Church, particularly at the Christmas carol service. We should approach those who have had Christenings and weddings at the church and also the next generation of the families of those on the Memorial Board. It was also suggested that perhaps life members (£100) might be willing to reaffirm their membership by making a further contribution.

9.Chairman’s Report (including the Architectural Adviser’s Report). The Chairman read out the Architectural Adviser’s report. This stated that the second application to the ‘Listed Places of Worship: Roof Repair Fund’ had been unsuccessful, but that, with the bequest of £61,000 from Henry Fielding’s estate and the funds raised by the ‘Friends’, we had enough to cover a large proportion of the immediate work that is required on All Saints’ Church. The PCC have gone out to tender on the following work:
releading the chancel and South aisle roofs
repairing the nave parapets and north and south nave clerestory walls
overhauling rainwater goods
relaying the drains
repairing the cracks in the tower
A faculty is being applied for from the Church of England and the Bat Conservation Trusthas been contacted. Work is expected to commence late summer/ autumn.

The Chairman thanked Mr David Carnwath for his informative report.  The Chairman also thanked all of the committee for their hard work over the year in helping to set-up and organise the quiz, the book sale and the Shovell dinner. He particularly thanked Mrs Mally Bullard, who has served on the ‘Friends’ committee since its inception. She has never taken the limelight, but has attended every event that she has been able to, providing encouragement and help whether it be providing raffle prizes, cooking food for the Quiz, helping with plants at the plant sale and beavering away behind the scenes with endless washing up at the Quiz night.  Mally will be greatly missed on the committee, but we look forward to seeing her at our events. He, once again, sent a special “Thank you” to the many helpers at the Book Sale and particularly to Lady Jane Barson, who was invited as a guest for the weekend and ended up being the mainstay of the catering department! The food and drink along with the plants added about £2,000 to the sale of books. Once again we were spoilt by the ability to use Morston Barn, which provides such a beautiful setting as well as making the transport of books slightly less arduous, so many thanks to Rob and Sally Metcalfe. The Chairman also noted that no new ‘Friends’ had been recruited in the past year.

10. 2017-2018 Special Events.  Mr Wingfield has organised the 2017 Shovell Dinner for Sat 14th October (Mr Jim Crossley on “Jutland: Who Won the Battle?”).
The 2018 Quiz was agreed to be on Sat 3rd Feb.
The Shovell Dinner will be on Sat. 13th October 2018.
Mr Metcalfe announced that the Book Sale would be on 5th – 7th May 2018.
The 2018 AGM will be on Saturday 16th June.

The Chairman presented a proposal for a possible trip to the Godolphin Dalham Hall Stud in Newmarket. Sam Bullard, who is the Director of Darley Stallions at the Stud has kindely offered us a tour, which we could combine with a lunch in Newmarket. A rough date of June 2018 was agreed.

Mrs Sandra Morris presented the possibility of an ‘Impromptu Skakespeare’ event at her house in Morston with the Morston village hall marquee in the garden for the audience. Dinner would be included. Mrs Morris will contact the players to find out when they would be available. It was agreed that a  summer date with no evening high tide would be best.

11.AOB.  The Chairman summarised some issues that we have had with our bank (TSB), who state that our account is not protected by the Financial Services Compensation Scheme (FSCS). However, having written to the FSCS, they have assured us that our account would be covered up to £85,000.






Peter Tibbetts28th June 2017
Chairman