Friends of Morston Church
Registered charity number 1099831

MINUTES OF THE 19th ANNUAL GENERAL MEETING of
THE FRIENDS OF MORSTON CHURCH
HELD AT THE VILLAGE HALL, QUAY LANE, MORSTON
ON SAT 19th June 2021 AT 6.30 pm

 
Committee Present
Dr. Peter Tibbetts, Chairman
Mrs. Carole Bean, Deputy-Chairman
Mr. Rob Metcalfe, Treasurer
Mr Joc Wingfield,
Mrs Susy Harrison,
Mrs. Sandra Morris,


‘Friends’ and Members Present
Mrs. J. Tibbetts
Mrs. V. Wilson
Mrs. S. Wingfield

 

1.Apologies. These were received from Rev. I. Whittle, Mrs. M. Athill, Mr & Mrs Pell and Sir Robert ffolkes.

2.Minutes of 18th AGM. Held by Zoom and at West Acre, Morston on Saturday 25th July 2020 at 6.30 pm. Proposed as correct by Dr Tibbetts, seconded by Mr Metcalfe, they were unanimously approved and were signed by the Chairman as a True Record.

3.Matters Arising. The Chairman announced that the PCC had again proposed Mr Wingfield as their representative on the FMC Committee. Approved unanimously.

4.Annual Appointments/Reappointments. Dr Peter Tibbetts proposed the re-election of Mr Rob Metcalfe and Mrs Sandra Morris to the Committee. This was seconded by Mrs Susy Harrison. (Dr Peter Tibbetts, Mrs Carole Bean and Mrs Susy Harrison were re-elected in 2020). The appointments were approved unanimously..

5.Committee vote for Chairman and Secretary. Dr Tibbetts was nominated for the combined position of Chairman and Secretary. This was proposed by Mrs Sandra Morris and seconded by Mrs. Carole Bean. The appointment was approved unanimously.

6.Committee vote for Deputy-Chairman and Treasurer. The Chairman proposed Mrs Carole Bean to be re-elected as Deputy-Chairman (seconded by Mr Joc Wingfield) and Mr Rob Metcalfe to be re-elected as Treasurer (seconded by Mr Joc Wingfield). The appointments were approved unanimously.

7.Treasurer’s Report. (FY 2020-2021). Mr Metcalfe presented the accounts and stated that the FMC’s income was significantly down on last year as a result of discontinuing the annual book sale and the inability to hold our usual annual events due to the Cociv-19 pandemic. However, the continuation of selling books on-line created an income of nearly £14,000 (being the sum of two year’s sales). Expenditure was significantly down on last year with the only cost being insurance. The balance of income over expenditure was up on last year at just under £18,500. The balance in the Current Account is, consequently, up to just over £64,200. 

8.Chairman’s Report (including the Architectural Adviser’s Report). The Chairman welcomed the attendees to the AGM and thanked them for coming. He read out the Architectural Adviser’s report. This stated that very little work was carried out over the period on All Saints’ Church. However, the South Aisle, which had suffered badly from damp over the years, was replastered and repainted. Some repointing was also carried out under the South Aisle gutter. There is still another £75,000 worth of ‘Priority B’ work to be carried out (including structural work on the tower) and a further £60,000 of less urgent work. Potentially more work will be identified by the 2021 Quinquennial inspection. The Chairman thanked Mr David Carnwath for his report.

The chairman stated that the last year had been unusual and exceptionally challenging. All of our annual events have had to be cancelled due to Covid-19 and the social distancing requirements introduced by the government. Although the Shovell Dinner was cancelled last year, he announced that this year’s dinner would go ahead, covid regulations permitting. Charlie Ward has agreed to have a second attempt at giving his talk this October.

He thanked Rob, Sally and Max Metcalfe for their on-going dedication to collecting books and selling many at on-line auctions. At the current rate this seems to raise about £6,000 to £7,000 a year, which was a massive boost to the ‘Friends’ accounts, particularly when other income was so drastically curtailed. Many other people also rallied round to raise funds for the Friends of Morston Church, including Richard Longley and the Morris family, who produced an excellent Christmas album called “A Morston Tale”, the sales of which raised over £300; Margaret Smith, who raised £250 from plant sales and Sue Smith and Margaret, who raised £273 from the sale of lavender bags. He noted that these, together, replace the income of one of our usual annual events, which was a great effort and he thanked all those concerned.

The Chairman noted that we still have 17 supporters of “EasyFundraising”, who have raised £1694.85 since we started , of which £279.69 was in the last year. This is under half what was raised last year, but probably reflected the lack of holiday bookings etc. However, only 6 of these supporters have shopped using ‘EasyFundraising’ in the last year, so perhaps we should send round some reminders to our members

The Chairman emphasised that past eighteen months had been a difficult time for charities as Covid-19 has severely restricted the ability to hold events to raise funds. He therefore expressed his gratitude to the members of the “Friends of Morston Church” for their continued support. They are more important than ever in keeping revenue coming in to our charity.

9. 2021-2022 Special Events. The 2022 Quiz was agreed to be on Sat 5th Feb assuming that no covid restrictions are in place.

The 2021 Shovell Dinner will be on Sat. 16th October 2021 when Charlie Ward will give the talk that had been planned for 2020, entitled “East Coast Sailing Barges and the building of “Juno”.”

The 2022 AGM will be on either Saturday 18th or Saturday 25th June. A decision will be made when the 2022 Tide Tables are published, so that we do not clash with an evening tide.

10.The Tympanum Fund. After delaying this for a year due to covid, the PCC has started a ‘Tympanum Fund’ to cover the cost of its restoration. £40,000 has been raised through trust grants and a letter that was sent to potential donors has raised a further £25,000, which with Gift Aid makes a current total of about £68,500. Work is now scheduled to start in September. This is a great result and well done to the Morston PCC for achieving this.

11.AOB. The committee was asked if we could have another Impromptu Shakespeare event. It could possibly be held in 2022 at the earliest. We would have to talk to Gill Kay to see if we could hold it again in her walled garden. We should offer help in the maintenance and preparation of her beautiful garden leading up to the event.


Peter Tibbetts
Chairman




PROVISIONAL MINUTES OF THE 18th ANNUAL GENERAL MEETING of
THE FRIENDS OF MORSTON CHURCH
HELD BY ‘ZOOM’ VIDEO CALL AT WEST ACRE, MORSTON
 ON SAT 25th JULY 2020 AT 6.30 pm


Committee Present
Dr. Peter Tibbetts, Chairman
Mrs. Carole Bean, Deputy-Chairman
Mr. Rob Metcalfe, Treasurer
Mrs. Sandra Morris

‘Friends’ and Members Present
Mrs. G. Kay
Dr. A. Hardcastle
Mrs. S. Metcalfe
Mrs. M. Smith
Ms. S. Smith

1.Apologies. These were received from committee members Joc Wingfield and Susy Harrison. Apologies were also received from: Rev. I. Whittle, Mrs. M. Athill and Mrs. V. Wilson

2.Minutes of 17th AGM. Held at Morston Village Hall on Saturday 22nd June 2019 at 6.30 pm. Proposed as correct by Dr Tibbetts, seconded by Mr Metcalfe, they were unanimously approved and were signed by the Chairman as a True Record.

3.Matters Arising. The Chairman announced that the PCC had again proposed Mr Wingfield as their representative on the FMC Committee. Approved unanimously.

4.Annual Appointments/Reappointments. Dr Antonia Hardcastle proposed the re-election of Dr Peter Tibbetts, Mrs Carole Bean and Mrs Susy Harrison to the Committee. This was seconded by Mrs Sandra Morris. (Mr Rob Metcalfe and Mrs Sandra Morris were re-elected in 2019). The appointments were approved unanimously.

5.Committee vote for Chairman and Secretary. Dr Tibbetts was nominated for the combined position of Chairman and Secretary. This was proposed by Mrs Carole Bean and seconded by Mr. Rob Metcalfe. The appointment was approved unanimously.

6.Committee vote for Deputy-Chairman and Treasurer. The Chairman proposed Mrs Carole Bean to be re-elected as Deputy-Chairman (seconded by Mrs Sandra Morris) and Mr Rob Metcalfe to be re-elected as Treasurer (seconded by Mrs Sandra Morris). The appointments were approved unanimously.

7.Treasurer’s Report. (FY 2019-2020). Mr Metcalfe presented the accounts and stated that the FMC’s income was nearly £5000 up on last year and was the highest annual income to date. This was due to our best ever Book Sale and additional income from the very successful Impromptu Shakespeare event. Expenditure was significantly down on last year with just a few tail-end invoices from the major work carried out on All Saints’ in 2018/19. The balance of income over expenditure was therefore back into positive territory at just over £13,400. The balance in the Current Account is, consequently, up to just under £45,800.
The treasurer pointed out that both subscriptions and donations were up on last year.

8.Chairman’s Report (including the Architectural Adviser’s Report). The Chairman welcomed the attendees (both present physically or ‘virtually’) to this historic ‘Zoom’ meeting. He read out the Architectural Adviser’s report. This stated that the contractors have finished the repairs to the east window. The tower structure has been surveyed and written documentation for its improvement has been presented. The woodworm and beetle treatment has also been completed. He reported that the south-western corner of the churchyard has recovered with no sign of the spoil that had been spread over it. The faculty for the restoration of the tympanum has been applied for and granted. Although much work has been completed the 2016 Quinquennial shows that there is still another £75,000 worth of ‘Priority B’ work to be carried out (including structural work on the tower) and a further £60,000 of less urgent work. There is also a new flagpole holder built by Nick Hamond.
The Chairman thanked Mr David Carnwath for his report.
The Chairman also thanked all of the committee for their hard work at events throughout the year. last year we held the last Book Sale, which, with the plant sale and refreshments raised over £18,000. It is just as well that we were not planning one this year, as the emergence of Covid-19 would have caused it’s cancellation during the resultant lockdown. However, Rob Metcalf and family have still been collecting books and selling many at on-line auctions.
Last July we held a very entertaining and successful one-off event entitled “Tales and Ales” where we hosted the “Impromptu Shakespeare” theatre group in the very picturesque setting of the walled garden of Church Farm House. The chairman thanked Jill Kay for the hours and days of work she put into her garden to make it look so beautiful for the event. Despite there being a thunder storm and torrential rail just an hour before the start, 130 people were fed and watered, with a pie (thank you to Pukka Pies) and a pint, and highly entertained by a ‘Shakespearean’ play, which included local history and rivalries. The chairman thanked Sandra Morris, who organised the event which raised £2500 and also Rich Longley for his technical help.
For the last year the chairman has replaced Joc Wingfield in the organising of the Shovell Dinner and the Quiz and has realised just how much hard work he had put in over the previous 17 years! At the Shovell dinner we had a very entertaining talk by Tom Harrison and Neil Foster on their exploration of the Hanseatic Ports of the North Sea and the Baltic. Unfortunately, this year’s Shovell Dinner hangs in the balance due to the restrictions imposed on us by the Coronavirus pandemic and people feeling uncomfortable about attending a crowded event in an enclosed space. If it does go ahead, we certainly would not be able to have anything like the numbers that we would normally have. The annual Quiz has become a very welcome village event in the dark days of February. Due to popular demand, Joc was invited back to be quizmaster at the annual quiz in February, which was much appreciated by all the attendees.
The Chairman was delighted to report that we have eight new members this year
This past few months and into the foreseeable future is a difficult time for charities as the coronavirus has severely restricted the ability to hold events to raise funds. For this reason, the chairman particularly thanked the members of the “Friends of Morston Church” for their continued support and who are more important than ever in keeping revenue coming in to our charity.

9. 2020-2021 Special Events. After discussions it was decided to cancel the 2020 Shovell Dinner. It was suggested that we send out an appeal to those who would normally attend.
The 2021 Quiz was agreed to be on Sat 6th Feb. A decision will be made nearer the time as to whether the event is cancelled.
The 2021 Shovell Dinner will be on Sat. 16th October 2021 when Charlie Ward will give the talk that had been planned for this year, entitled “East Coast Sailing Barges and the building of “Juno”.”
The 2021 AGM will be on either Saturday 19th or Saturday 26th June. A decision will be made when the 2021 Tide Tables are published, so that we do not clash with an evening tide.

10.Fundraising. Mr Rob Metcalfe gave an update on the current evolution of the Book Sale. He stated that, we are still collecting books, which are being sorted and sold on-line. £3790 was raised after the last book sale in the last financial year and that a further £2331 has been raised to date this year. He asked members to keep alert for anyone who is looking to clear books out.
The Chairman stated that we now have 17 supporters on the on-line fundraising scheme “Easy Fundraising”, who between them have raised over £600 in the last year. 

11.The Tympanum Fund. The PCC has started a ‘Tympanum Fund’ to cover the cost of its restoration. There has been a quote of just over £65,500 of which nearly £11,000 of VAT can be reclaimed. Seven grant giving trusts have promised a total of £23,000 and there have been donations of £16,000. Fund raising activities have been put on hold until the autumn when the situation will be assessed.

12.AOB. It was suggested that we should investigate sources of funding for charities, whose income have been affected by the Covid-19 pandemic.
Mrs Kay suggested that, if social distancing was still in force in 2021, an outdoor event in her field could be held to raise funds. A Jazz picnic evening would be worth looking into, possibly including “The De Volkovitch Trio” from Morston. It was also suggested that we could sell picnic hampers as part of the fund raising.


Peter Tibbetts
Chairman




MINUTES OF THE 17th ANNUAL GENERAL MEETING of
THE FRIENDS OF MORSTON CHURCH
HELD AT THE VILLAGE HALL, QUAY LANE, MORSTON
 ON SAT 22nd JUNE 2019 AT 6.30 pm

Committee Present
Dr. Peter Tibbetts, Chairman
Mrs. Carole Bean, Deputy-Chairman
Mr. Rob Metcalfe, Treasurer
Mrs. Sandra Morris,
Mr. Joc Wingfield
Mrs Susy Harrison

‘Friends’ and Members Present
Sir Robert fflokes
Dr. Antonia Hardcastle
Mrs. G. Bullard
Mrs. V. Wilson
Mrs. G. Kay
Mr R. Longley
Mrs. S. Wingfield


1.Apologies. These were received from: Mr S. Bullard, Mr & Mrs D. Carnwath, Mrs. J. Tibbetts, Mrs. H. Todd, Mr & Mrs D. Pell, Mrs. Ann Wootten, Rev. I. Whittle and Mrs. M. Athill.

2.Minutes of 16th AGM. Held at Morston Village Hall on Saturday 23rd June 2018 at 6.30 pm. Proposed as correct by Dr Tibbetts, seconded by Mr Metcalfe, they were unanimously approved and were signed by the Chairman as a True Record.

3.Matters Arising. The Chairman announced that the PCC had again proposed Mr Wingfield as their representative on the FMC Committee. Approved unanimously.

4.Annual Appointments/Reappointments. Dr Peter Tibbetts proposed the re-election of Mr Rob Metcalfe and Mrs Sandra Morris to the Committee. This was seconded by Mr Joc Wingfield. (Dr Peter Tibbetts, Mrs Carole Bean and Mrs Susy Harrison were re-elected in 2018). The appointments were approved unanimously.

5.Committee Structure. Dr Antonia Hardcastle resigned from the committee, due to pressure of work. After some discussion it was agreed to continue with a committee of six, but to be prepared to approach a potential recruit if one was identified. There was a brief discussion about the possibility of creating the post of Membership Secretary, but it was generally felt to be unnecessary.

6.Committee vote for Chairman and Secretary. Dr Tibbetts was nominated for the combined position of Chairman and Secretary. This was proposed by Mr Rob Metcalfe and seconded by Mrs. Sandra Morris. The appointment was approved unanimously.

7.Committee vote for Deputy-Chairman and Treasurer. The Chairman proposed Mrs Carole Bean to be re-elected as Deputy-Chairman (seconded by Mrs Sandra Morris) and Mr Rob Metcalfe to be re-elected as Treasurer (seconded by Mr Joc Wingfield). The appointments were approved unanimously.

8.Treasurer’s Report. (FY 2018-2019). Mr Metcalfe presented the accounts and stated that the FMC’s income was over £5000 up on last year. This was due to a very successful Book Sale, additional income from the Dalham Hall event and it was the first complete year of ‘Easyfundraising’. Expenditure was significantly up on last year as a result of the major work carried out on All Saints’, of which the ‘Friends’ paid nearly £85,000. The balance of income over expenditure was therefore down accordingly. The balance in the Current Account is, consequently, down from over £95,500 to just under £32,400.
The treasurer pointed out that subscriptions were down further this year, as were donations.

9.Chairman’s Report (including the Architectural Adviser’s Report). The Chairman read out the Architectural Adviser’s report. This stated that the PCC have completed the re-leading of the chancel roof and the replacement of much of the supporting timber. The drainage has been re-ordered and now the rainwater is carried away efficiently from the building. The chancel has also been redecorated. The replacement of the south aisle roofing with coated stainless steel has also been completed. The upstand against the nave wall has been redesigned to reduce the risk of leakage. Scaffolding has just been erected to repair the east window. Throughout all this work the altar was relocated to the nave and normal services have been held, including a full house at the carol service.
The Chairman thanked Mr David Carnwath for his report and noted that the ‘Friends’ still have over £50,000 in the current account. David is expecting further invoices totalling about £37,000.
The Chairman also thanked all of the committee for their hard work at events throughout the year and, in particular, Joc Wingfield for organise the Quiz night for 16 years and the Shovell Dinner for 13 years. Joc has decided to pass on the reins for organising these events to others. Peter Tibbetts will take these on next year and will continue with the Quiz, but suggested that perhaps the future of the Shovell Dinner should be considered as there are only a limited number of speakers available to talk on naval history. 
The Chairman was sorry that Dr Antonia Hardcastle is leaving and thanked her for all her help overe the years. She has been a valuable member of the committee since 2012 and has always been a very willing helper at all our events.
This year has seen the last Book Sale (in it’s current form). Over the last ten years the event has transformed the annual income generated by the ‘Friends’. This year the Book Sale, along with the Plant Sale and the Food sand Drink, raised over £18,000, which brought the total for the 10 yeard to over £80,000. The Chairman congratulated the many helpers, without whom the event would not be possible. This success is largely due to the Metcalfe family, who spend 100s of hours each year pricing, sorting, researching and selling books on-line. It will be a difficult event to replace in terms of fundraising.
This time last year we were preparing for the coach trip to Newmarket, We took 50 people to visit Darley Stallions’ Dalham Hall Stud. Our host, Sam Bullard, was very entertaining and his expert knowledge of the racing industry were a revelation to all those who attended. We had many messages of thank andvery positive feedback. The Chairman extended his grateful thanks to Sam and his team for making this such a success in raising over £2,000.
The Chairman noted that, once again, ther were no new ‘Friends’ in the past year. It was suggested that all those who have been married in the church or have had their childred baptised there should be contacted. Those who have left email addresses in the visitors book should also be contacted.

10. 2018-2019 Special Events. 2019 Shovell Dinner is organised for Sat 12th October (Tom Harrison on “How the Shovell Dinner became a 3000 mile Passage”). Tickets at £40.00.
The 2020 Quiz was agreed to be on Sat 8th Feb. 
The 2020 Shovell Dinner will be on Sat. 17th October 2020. 
Mrs Sandra Morris is organising an “Impromptu Shakespeare” evening in Gill Kay’s walled garden on 20th July 2019. 56 tickets have been sold to date and Susy Harrison confirmed that we could use their farm yard for parking. Sandra said that sweet and savoury nibbles would be needed. Any raffle prizes would be much appreciated. Peter Tibbetts to order 2 firkins of beer for the event.
The 2020 AGM will be on Saturday 20th June.

11.Fundraising. Mr Rob Metcalfe gave an update on the future of the Book Sale. He stated that, of the books left over, Griston had 100 boxes and Hawk & Owl Books, Blakeney Village Hall and Cley Fete each had a few boxes. There are currently 600 individual books for sale on-line (£400 has been raised already) with an estimated value of about £15,000. We are still collecting. Rob stated that there may be the occasional ‘pop-up’ book sale.
The Chairman stated that we now have 15 supporters on the on-line fundraising scheme “Easy Fundraising”, who between them have raised over £1,100. The income from this is, however, dropping, so supporters should be reminded to use the service. We should also contact our younger members, who are more computer-savvy! Businesses such as The Anchor and Morston Hall should also be approached.

12.The Tympanum Fund. The PCC has started a fund for the restoration of the painted Tympanum in All Saints’. This will be a separate account held by the PCC. The estimated cost has risen dramatically from that quoted in 2011 and the PCC is now looking to raise £75,000 by a variety of means.

13.AOB. None







Peter Tibbetts
Chairman



MINUTES OF THE 16th ANNUAL GENERAL MEETING of THE
FRIENDS OF MORSTON CHURCH
HELD AT THE VILLAGE HALL, QUAY LANE, MORSTON
 ON SAT 23rd JUNE 2018 AT 6.30 pm


Committee Present
Dr. Peter Tibbetts, Chairman
Mrs. Carole Bean, Deputy-Chairman
Mr. Rob Metcalfe, Treasurer
Mrs. Sandra Morris,
Dr. Antonia Hardcastle
Mr. Joc Wingfield

‘Friends’ and Members Present
Mrs. G. Bullard
Mrs. V. Wilson
Mrs. G. Kay
Mrs. M. Athill
Mr R. Longley
Rev. I. Whittle

1.Apologies. These were received from: Committee Member Mrs S. Harrison and also from Mr & Mrs D. Carnwath, Mrs. J. Tibbetts, Mrs. H. Todd, Mr & Mrs D. Pell, Mrs. Ann Wootten, Mrs Sara Wingfield and Mr Sam Bullard.

2.Minutes of 15th AGM. Held at Morston Village Hall on Saturday 17th June 2017 at 6.30 pm. Proposed as correct by Dr Tibbetts, seconded by Mr Metcalfe, they were unanimously approved and were signed by the Chairman as a True Record.

3.Matters Arising.  The Chairman announced that the PCC had again proposed Mr Wingfield as their representative on the FMC Committee. Approved unanimously.

4.Annual Appointments/Reappointments.  Mr Joc Wingfield proposed the re-election of Dr Peter Tibbetts, Mrs. Carole Bean, Dr. Antonia Hardcastle and Mrs Susy Harrison to the Committee. This was seconded by Mr Rob Metcalfe. (Mr Rob Metcalfe and Mrs. Sandra Morris were re-elected and elected, respectively, in 2017). The appointments were approved unanimously.

5.Committee vote for Chairman and Secretary. Dr Tibbetts was nominated for the combined position of Chairman and Secretary. This was proposed by Mr Joc Wingfield and seconded by Dr Antonia Hardcastle. The appointment was approved unanimously.

6.Committee vote for Deputy-Chairman and Treasurer. The Chairman proposed Mrs Carole Bean to be re-elected as Deputy-Chairman (seconded by Mr Joc Wingfield) and Mr Rob Metcalfe to be re-elected as Treasurer (seconded by Mr Joc Wingfield). The appointments were approved unanimously.

7.Treasurer’s Report. (FY 2017-2018). Mr Metcalfe presented the accounts and stated that the FMC’s income was slightly lower than last year.  This was due largely to a decrease in the ‘Friends’ subscriptions. The usual expenditure was similar to last year, but with a slight increase in the Book Sale costs due to advertising and new bannering. The balance of income over expenditure was therefore down  by about £1,000 at just over £16,500. The balance in the Current Account is, consequently, up to just over £95,500.

The treasurer pointed out that we had received the first tranche of contributions (nearly £200) from ‘EasyFundraising.com’, which are paid into our account quarterly in arrears.

8.Chairman’s Report (including the Architectural Adviser’s Report). The Chairman read out the Architectural Adviser’s report. This stated that a recent meeting had been held with the architect, the contractor and the bat expert. Before work starts, it needs to be determined whether the bats in the church are part of a maternity roost. If this is not the case then the roof can start to be dismantled in late summer, but may be delayed if a maternity roost is present. Whatever happens the drainage work and probably the new path (from the Langham road) will be started in mid-July. It is hoped that we have sufficient funds for the following:

overhauling rainwater goods
relaying the drains
treatment of timberwork of the chancel roof
releading the chancel roof
releading the South aisle roof

The altar will be moved to the nave so that services can be conducted while work is carried out on the chancel.

The Chairman thanked Mr David Carnwath for his report.  The Chairman also thanked all of the committee for their hard workat events throughout the year and, in particular, Joc Wingfield for continuing to organise both the Quiz night and the Shovell Dinner. He congratulated the many helpers at the spectacularly good Book Sale, which raised just over £14,200. In particular, he thanked Sue Smith, who gave up the best part of two weeks to help and Lady Jane Barson and once again, sent a special “Thank you” to the many helpers at the Book Sale and particularly to Lady Jane and Tony Barson, who, despite having experienced the event last year, volunteered once again to be the mainstay of the catering department! The food and drink did incredibly well, raising £2395 for the cause. The plant sale raised over £400 and the Chairman thanked Susy Harrison, Sara Wingfield and Mally Bullard for organising this and manning the stall and Margaret Smith for producing so many plants.  The Chairman thanked Rob and Sally Metcalfe for allowing us, once again, to use Morston Barn and for all their time and effort that they put in all year round in collecting, sorting and pricing books.

The Chairman also noted that no new ‘Friends’ had been recruited in the past year. Although this was discussed at last year’s AGM, there has been no action on this front. It is hoped that some work will be done this year to rectify this.

9. 2018-2019 Special Events.  Mr Wingfield has organised the 2018 Shovell Dinner for Sat 13th October (Dr Simon Harris on “Admiral Sir Cloudesley Shovell”). Tickets at £40.00.
The 2019 Quiz was agreed to be on Sat 2nd Feb. 
The 2019 Shovell Dinner will be on Sat. 12th October 2019. 
Mr Metcalfe announced that the Book Sale would be on 4th – 6th May 2019.
Mrs Sandra Morris will be organising an “Impromptu Shakespeare” evening (possibly in Gill Kay’s walled garden) in late July 2019 (exact date to be confirmed).
The 2019 AGM will be on Saturday 22nd June.

10.Fundraising. The Chairman stated that the new on-line fundraising scheme “Easy Fundraising” had been successful, but was still in its early stages. 15 people have signed up to contribute to the ‘Friends’ through “Easy Fundraising”, but we hope to increase this number by promoting the scheme at our events. The scheme has currently raised £326.35 for the ‘Friends’ since we started in September 2017.

11.Governance.  General Data Protection Regulations (GDPR).  The Chairman introduced the topic and Rob Metcalfe explained that we believe that we can cover this on a ‘Legitimate Interest’ basis. People who have joined the Friends of Morston Church have done so because they are specifically interested in the maintenance of All Saints Church and those who have attended ‘Friends’ events are interested in those events. Therefore, as a small charity using data only to contact members and supporters, we are not required to register with the Information Commissioner's Office. We do, however, have a privacy and data policy, a link to which will be posted on our web site. In the next January letter the ‘Friends’ will be asked to let us know if they would like their data to be removed from our files

12.AOB.  None







Peter Tibbetts
Chairman




MINUTES OF THE 15th ANNUAL GENERAL MEETING 
of THE FRIENDS OF MORSTON CHURCH
HELD AT THE VILLAGE HALL, QUAY LANE, MORSTON
 ON SAT 17th JUNE 2017 AT 6.30 pm


Committee Present
Dr. Peter Tibbetts, Chairman
Mrs. Carole Bean, Deputy-Chairman
Mr. Rob Metcalfe, Treasurer
Mrs. Mally Bullard,
Dr. Antonia Hardcastle
Mr. Joc Wingfield

‘Friends’ and Members Present
Mrs. S. Morris
Sir Robert ffolkes
Mrs. V. Wilson
Mrs. H. Todd
Mrs. J. Tibbetts
Mrs. M. Athill


1.Apologies. These were received from: Committee Member Mrs S. Harrison; and also from Mr and Mrs D. Carnwath, Mrs. G. Kay, Ms E. Lloyd-Jones, Mrs. T. Gibson, Dr and Mrs A. Torrance, Mr and Mrs D. Pell and Mrs. Ann Wootten.

2.Minutes of 14th AGM. Held at Morston Village Hall on Saturday 25th June 2016 at 6.30 pm. Proposed as correct by Dr Tibbetts, seconded by Mr Metcalfe, they were unanimously approved and were signed by the Chairman as a True Record.

3.Matters Arising.  The Chairman announced that the PCC had again proposed Mr Wingfield as their representative on the FMC Committee. Approved unanimously.

4.Annual Appointments/Reappointments.  Mr Joc Wingfield proposed the re-election of Mr Rob Metcalfe to the Committee. This was seconded by Dr Peter Tibbetts. (Mrs Carole Bean, Dr Antonia Hardcastle, Mrs Susy Harrison and Dr Peter Tibbetts were re-elected in 2016). The appointment was approved unanimously.

5.Appointment of New Committee Member.  Dr Peter Tibbetts proposed the appointment of Mrs Sandra Morris to the committee to replace Mrs Mally Bullard, who is standing down having served on the committee since the foundation of the ‘Friends’ in 2003. This was seconded by Mr Rob Metcalfe and approved unanimously by the committee. A vote of thanks for Mrs Mally Bullard was proposed by Mr Joc Wingfield and unanimously supported by the committee.

6.Committee vote for Chairman and Secretary. Dr Tibbetts was nominated for the combined position of Chairman and Secretary. This was proposed by Mr Rob Metcalfe and seconded by Dr Antonia Hardcastle. The appointment was approved unanimously.

7.Committee vote for Deputy-Chairman and Treasurer. The Chairman proposed Mrs Carole Bean to be re-elected as Deputy-Chairman (seconded by Mr Joc Wingfield) and Mr Rob Metcalfe to be re-elected as Treasurer (seconded by Mrs Carole Bean). The appointments were approved unanimously.

8.Treasurer’s Report. (FY 2016-2017). Mr Metcalfe presented the accounts and stated that the FMC’s income was up more than £5500 on last year.  This was due largely to the increased takings at the 2016 Book Sale. The usual expenditure was similar to last year, but with a slight increase in the Book Sale costs due to advertising and new bannering. The balance of income over expenditure was therefore up by £5,000 at just over £17,600. The balance in the Current Account is, consequently, up to just under £79,000.

Mr Metcalfe also pointed out that the income from ‘Friends’ subscriptions has been static for several years now and suggested that we have a promotional drive to recruit new members. It was suggested that we promote the ‘Friends of Morston Church’ more at our events and have a more prominent presence in the Church, particularly at the Christmas carol service. We should approach those who have had Christenings and weddings at the church and also the next generation of the families of those on the Memorial Board. It was also suggested that perhaps life members (£100) might be willing to reaffirm their membership by making a further contribution.

9.Chairman’s Report (including the Architectural Adviser’s Report). The Chairman read out the Architectural Adviser’s report. This stated that the second application to the ‘Listed Places of Worship: Roof Repair Fund’ had been unsuccessful, but that, with the bequest of £61,000 from Henry Fielding’s estate and the funds raised by the ‘Friends’, we had enough to cover a large proportion of the immediate work that is required on All Saints’ Church. The PCC have gone out to tender on the following work:
releading the chancel and South aisle roofs
repairing the nave parapets and north and south nave clerestory walls
overhauling rainwater goods
relaying the drains
repairing the cracks in the tower
A faculty is being applied for from the Church of England and the Bat Conservation Trusthas been contacted. Work is expected to commence late summer/ autumn.

The Chairman thanked Mr David Carnwath for his informative report.  The Chairman also thanked all of the committee for their hard work over the year in helping to set-up and organise the quiz, the book sale and the Shovell dinner. He particularly thanked Mrs Mally Bullard, who has served on the ‘Friends’ committee since its inception. She has never taken the limelight, but has attended every event that she has been able to, providing encouragement and help whether it be providing raffle prizes, cooking food for the Quiz, helping with plants at the plant sale and beavering away behind the scenes with endless washing up at the Quiz night.  Mally will be greatly missed on the committee, but we look forward to seeing her at our events. He, once again, sent a special “Thank you” to the many helpers at the Book Sale and particularly to Lady Jane Barson, who was invited as a guest for the weekend and ended up being the mainstay of the catering department! The food and drink along with the plants added about £2,000 to the sale of books. Once again we were spoilt by the ability to use Morston Barn, which provides such a beautiful setting as well as making the transport of books slightly less arduous, so many thanks to Rob and Sally Metcalfe. The Chairman also noted that no new ‘Friends’ had been recruited in the past year.

10. 2017-2018 Special Events.  Mr Wingfield has organised the 2017 Shovell Dinner for Sat 14th October (Mr Jim Crossley on “Jutland: Who Won the Battle?”). 
The 2018 Quiz was agreed to be on Sat 3rd Feb. 
The Shovell Dinner will be on Sat. 13th October 2018. 
Mr Metcalfe announced that the Book Sale would be on 5th – 7th May 2018. 
The 2018 AGM will be on Saturday 16th June.

The Chairman presented a proposal for a possible trip to the Godolphin Dalham Hall Stud in Newmarket. Sam Bullard, who is the Director of Darley Stallions at the Stud has kindely offered us a tour, which we could combine with a lunch in Newmarket. A rough date of June 2018 was agreed.

Mrs Sandra Morris presented the possibility of an ‘Impromptu Skakespeare’ event at her house in Morston with the Morston village hall marquee in the garden for the audience. Dinner would be included. Mrs Morris will contact the players to find out when they would be available. It was agreed that a  summer date with no evening high tide would be best.

11.AOB.  The Chairman summarised some issues that we have had with our bank (TSB), who state that our account is not protected by the Financial Services Compensation Scheme (FSCS). However, having written to the FSCS, they have assured us that our account would be covered up to £85,000.






Peter Tibbetts 
Chairman